Mastering Video Production at Scientific Conferences: 3 Best Practices for Success

At Satellite, we love to produce event content.  Producing videos at scientific conferences offers a fantastic way to interview thought leaders and highlight your brand. However, the fast-paced, noisy environment can make it challenging to get the quality footage you need. Here are three tried-and-true practices, inspired by real-world experiences, to help you navigate these obstacles successfully.

1. Pre-plan Interviewees:

Attendees often have packed schedules. To avoid missing key interviews, reach out to important clients or industry leaders in advance and lock in times for interviews. A well-coordinated schedule will allow you to catch impactful discussions, without the rush and confusion of on-the-spot requests.

2. Secure a Quiet Space for Interviews:

The trade show floor is full of energy, but this noise can wreak havoc on audio quality. Booking a private conference room, will help you avoid distractions and background noise, ensuring your interviews sound as polished as they look. A good environment also keeps interviewees more focused and at ease.

3. Show Respect for Booth Staff

Booth staff have crucial responsibilities that they need to manage during these events. When filming near a booth, it’s important to collaborate with them, respecting their time and space. By coordinating with them—whether it’s stepping aside during peak traffic or filming at quieter times—you’ll build a positive rapport and avoid disrupting their work. This balance ensures a successful production and a strong working relationship.

By following these best practices, you’ll not only produce high-quality, professional videos but also elevate your brand’s standing at industry events, all while maintaining great relationships with your colleagues and clients.

Posted: 10/04/2024